Secretary Resume Example & Writing Guide

Secretary Resume Sample

Full Name: John Doe

Email: [email protected]

Phone: 123-456-7890

Professional Summary

Experienced and highly organized secretary with over five years of experience in administrative and secretarial roles.
Proficient in managing multiple tasks simultaneously and working independently while ensuring accuracy and attention to detail.
Adept at using various software programs and applications, including Microsoft Office Suite, Adobe Acrobat, and typing speed of 80 WPM.
Excellent interpersonal skills, with the ability to interact with individuals at all levels of an organization.

Professional Experience

Administrative Assistant

ABC Company, New York City

July 2018 - Present
- Provide administrative support to the executive team, including scheduling appointments, managing calendars, and arranging travel itineraries.
- Prepare documents, presentations, and reports using Microsoft Office Suite.
- Assist with event planning and coordination of company-wide meetings.
- Manage office inventory and supplies, and communicate with vendors for ordering and delivery.
Secretary

XYZ Corporation, Los Angeles

January 2015 - June 2018
- Answered and directed phone calls, emails, and mail to appropriate staff members.
- Scheduled and confirmed appointments and meetings with clients and vendors.
- Developed and maintained filing and recordkeeping systems.
- Assisted with the preparation and distribution of company newsletters and other marketing materials.

Expert Tip

Focus on Hard Skills

While soft skills are important, hard skills are often what get you hired. Prioritize showcasing hard skills that align with the job description.

Secretary Resume Writing Guide

Introduction:

Are you interested in applying for a Secretary position? To do so, you must start by writing a well-crafted Secretary resume. In this article, we'll explore the steps you can take to create a winning Secretary resume that will catch the attention of the hiring manager and get you through to the interview.

Step 1: Choose the Right Format

The first step in crafting a great Secretary resume is to choose the right format. The most common formats for Secretary resumes are chronological, functional, and combination.

A chronological resume lists your work experience in reverse-chronological order, beginning with your current or most recent job. This format is ideal if you have a lot of experience as a Secretary.
A functional resume focuses on your skills and accomplishments, rather than your work experience. This format is best if you have limited experience as a Secretary, but have developed skills through other work or educational experiences.
A combination resume includes elements of both the chronological and functional formats. This is a good format to use if you have a solid work history as a Secretary and want to highlight both your skills and experience.

Step 2: Highlight Your Experience

Once you have chosen your resume format, the next step is to highlight your experience as a Secretary. When writing your job descriptions, be sure to include:

Job title and company name
Date of employment
Key responsibilities and duties
Notable achievements or accomplishments

Step 3: Showcase Your Skills

In addition to your work experience, it's also important to highlight your skills as a Secretary. Some key skills to include on your resume might include:

Excellent communication skills
Strong organizational abilities
Time management expertise
Attention to detail and accuracy
Proficiency in Microsoft Office Suite and other administrative software

Step 4: Include Your Education and Certifications

If you have a degree or certification in a relevant field, be sure to include that on your resume. This can help show the hiring manager that you have the necessary skills and knowledge to be successful as a Secretary.

Include the name of the degree or certification, the institution where you earned it, and the date of graduation.
If you have completed any relevant training courses or workshops, include those as well.

Step 5: Tailor Your Resume to the Job Posting

Finally, be sure to tailor your resume to the specific job posting you are applying for. Highlight the skills and experience that are most relevant to the position. Use key words and phrases from the job posting in your resume to show that you are a good match for the job.

Be sure to read the job posting thoroughly and make sure your resume includes all the required qualifications and experience.

Conclusion:

With these tips in mind, you can craft a winning Secretary resume that will help you land the job of your dreams. By highlighting your experience, skills, and education, and tailoring your resume to the job posting, you'll show the hiring manager that you are the right candidate for the job. Good luck!

Common Resume Writing Mistake

Lack of Keywords

With many companies using Applicant Tracking Systems (ATS) that scan for specific keywords, failing to include these keywords could result in your resume being overlooked.

Management Assistant
Operations Team Leader
Order Filler
Master Scheduler
Accounting Clerk
Business Coordinator
Referral Coordinator
Security Receptionist
Meeting Planner
Practice Manager