School Secretary Resume Example & Writing Guide

School Secretary Resume Example
Get a School Secretary resume example & writing guide that includes tips, examples, and templates to help you create a winning resume. Land your dream job today!
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School Secretary Resume Sample

Professional Summary

Results-driven School Secretary with 5+ years of experience ensuring smooth administrative operations in school settings by providing efficient secretarial and clerical support to the administration, faculty, students, and parents. Adept in handling high-pressure situations, managing multiple tasks and projects, and communicating effectively across all levels. Seeking to leverage my skills and experience to contribute to the success of a school.


  • Bachelor of Arts in Secretarial Science, XYZ University (2014)

Professional Experience

School Secretary, ABC School

June 2015 - Present

  • Manage the front office by greeting and directing visitors, answering phone calls, and responding to inquiries from students, parents, and faculty.
  • Create and maintain accurate student records, attendance reports, and other administrative documents.
  • Assist with scheduling appointments and meetings for school administrators and faculty.
  • Coordinate school events and activities, including managing facilities, ordering supplies, and communicating with participants.
  • Provide administrative support to teachers and staff by preparing materials, making copies, and distributing communications.

Administrative Assistant, XYZ School District

January 2014 - May 2015

  • Provided administrative support to the School District Office, including answering phone calls, greeting visitors, and responding to inquiries.
  • Maintained accurate records and files for the District, including contracts, budget information, and personnel files.
  • Assisted with planning and organizing events, including board meetings, workshops, and trainings.
  • Managed travel arrangements for district personnel and processed travel expense reports.
  • Prepared and distributed communications, including emails, letters, and memos.


  • Proficient in Microsoft Office Suite
  • Excellent communication and interpersonal skills
  • Strong organizational and time management skills
  • Detail-oriented and able to prioritize tasks effectively

Expert Tip

Avoid Personal Pronouns

Your resume is a formal document. Avoid using personal pronouns like 'I', 'me', or 'my'. Instead, start your sentences with verbs.

School Secretary Resume Writing Guide


As a school secretary, your primary role is to ensure the smooth operation of the educational institution you work for. Your resume plays a crucial role in providing school administrators with an idea of your level of experience and capabilities. In this article, we'll discuss the steps you need to take to write an impressive school secretary resume.

Step 1: Choose a format

The first step in writing your school secretary resume is to choose a format. You can opt for a chronological, functional, or hybrid format depending on your experience and employment history. A chronological format is ideal if you have extensive work experience; a functional format is suitable if you are a fresh graduate or have gaps in your employment history, and a hybrid format combines both the chronological and functional formats.

Step 2: Highlight your skills

  • Ensure to highlight your skills at the beginning of your resume. Consider incorporating a summary or objective statement that highlights your key skills and experience. This will give the school administrator a clear idea of what you bring to the table.
  • Mention your administrative skills such as answering phones, scheduling appointments and meetings, and managing records.
  • Highlight your expertise in using computer software such as Microsoft Office and cloud-based platforms.
  • Include any additional skills you possess that could be beneficial to your role as a school secretary, such as customer service, problem-solving, and working well in a team.

Step 3: List your work experience

The next step is to list your work experience. Ensure to include your job title, the name of the school, years of experience, and job responsibilities. Also, highlight any significant achievements such as cost savings or increased efficiency in your role.

Step 4: Add your education

List your education in reverse chronological order, starting with your most recent degree or certification. Include the name of the institution, location, degree earned, and date of graduation.

Step 5: Reference contacts

You can include a reference section in your resume, but ensure to seek the permission of the individual you plan to mention. List the name, job title, email address, and phone number of your references.


Your school secretary resume should be well-organized, easy to read, and tailored to your skills and experience. Follow the steps outlined in this article to create a professional-looking resume that adequately highlights your strengths.

Common Resume Writing Mistake

Lack of Keywords

With many companies using Applicant Tracking Systems (ATS) that scan for specific keywords, failing to include these keywords could result in your resume being overlooked.

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