Records Clerk Resume Example & Writing Guide

Records Clerk Resume Example
Get help with creating an impressive Records Clerk resume with our example and writing guide. Learn how to showcase your skills and stand out from the competition.
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Records Clerk Resume Sample

I am a detail-oriented Records Clerk with over 3 years of experience in maintaining accurate and up-to-date records. I have worked in a variety of industries including healthcare, finance, and education.

Professional Experience

  • Records Clerk at ABC Healthcare
    • Maintained patient records in compliance with HIPAA regulations
    • Answered phone and email inquiries related to patient records
    • Assisted in preparing patient medical charts for audits
  • Records Clerk at XYZ Financial
    • Processed invoices and other financial records for clients
    • Managed file systems and ensured accuracy and completeness of all records
    • Assisted in preparing records for annual audits
  • Records Clerk at DEF University
    • Maintained student records including transcripts and enrollment data
    • Assisted students and faculty with requests for records
    • Managed file systems and ensured accuracy and completeness of all records


  • Proficient in Microsoft Office including Excel, Word, and Outlook
  • Strong attention to detail and organizational skills
  • Ability to manage multiple projects and deadlines
  • Excellent communication skills both written and verbal

Expert Tip

Proofread Carefully

Typos or grammatical errors can leave a bad impression. Always proofread your resume multiple times, and consider having a friend or mentor check it as well.

Records Clerk Resume Writing Guide


If you are interested in becoming a Records Clerk and want to create a winning resume, then this article is for you. In this article, we will discuss some key points that will help you to write a Records Clerk resume that stands out from the crowd.

Key points to include in the Records Clerk Resume:

  • Resume objective:
  • Start your resume with an objective statement. This helps the hiring manager to understand your career goals and what you want to achieve through your new position. For example, “Seeking a challenging role as a Records Clerk where my skills and expertise in managing and organizing records can be utilized for the benefit of the organization”.

  • Professional summary:
  • After the objective statement, write a professional summary that highlights your relevant experience and skills. This section should be focused on showcasing your key strengths that align with the job requirements. For instance, “Highly motivated Records Clerk with 3 years of experience in maintaining, organizing and indexing records in a fast-paced environment. Proficient in using document management software and systems to ensure accurate and timely record keeping.”

  • Educational Qualification:
  • Mention your educational qualifications like degree and certifications. If you have any relevant coursework related to records management you should mention it here. For example, “Bachelor’s degree in Library Sciences and Records Management, XYZ University, 2018.”

  • Professional Experience:
  • It’s essential to include your work experience in reverse chronological order which means your most recent job experience comes first. For each position you have held, mention your job responsibilities, achievements and skills used to complete those tasks. Show the employer how your skills can benefit the organization. For example, “Managed the record-keeping process for a large government agency. Developed and implemented a records management plan to reduce data redundancy. Reviewed and purged outdated records, which reduced the data storage cost by 25%."

  • Technical Skills:
  • You should also include your technical skills that are relevant to the job. This includes specific software, tools, databases, and other technologies that you are proficient in. For example, “Proficient in MS Office, SharePoint, and document management systems.”

  • Personal Skills:
  • Soft skills are equally important as hard skills when it comes to the Records Clerk position. So, make sure to highlight your personal skills like teamwork, time management, communication, problem-solving, and attention to detail. For example, “Attention to detail, effective written and verbal communication, and ability to work well in a team environment.”

  • References:
  • While not always required, it’s a good idea to include references either at the end of your resume or on a separate sheet. Make sure to ask your references beforehand if they are okay with being listed on your resume.


A well-crafted Records Clerk resume can help you to stand out in a competitive job market. Start with a strong objective statement, highlight your key skills and qualifications, provide your professional experience, and mention your technical as well as personal skills. By following these guidelines, you can create a compelling Records Clerk resume that catches the attention of hiring managers and lands you your dream job.

Common Resume Writing Mistake

Being Too Vague

Without specific examples or metrics, it's challenging for the hiring manager to understand your impact and accomplishments. Ensure you provide context and quantify achievements where possible.

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