Office Secretary Resume Example & Writing Guide

Office Secretary Resume Sample

Summary

Experienced office secretary with excellent organization and communication skills seeking a challenging position to utilize my talents and abilities to benefit the organization.

Education

Bachelor's Degree in Business Administration from XYZ University

Work Experience

ABC Corporation

Office Secretary (2018-present)
- Answer phone calls and emails, screen and forward to appropriate staff members
- Manage and update company calendars and schedule appointments and meetings
- Coordinate travel arrangements for executives and other staff members
- Prepare and edit correspondence, reports, and presentations
XYZ Company

Administrative Assistant (2015-2018)
- Provided administrative support to executives and managers
- Managed and maintained filing system, company databases, and inventory
- Handled incoming and outgoing mail and correspondence
- Scheduled appointments, meetings, and travel arrangements

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong communication and interpersonal skills
Excellent organizational and time management skills
Ability to work independently and in a team environment

Expert Tip

Use Job Keywords

Many employers use software that scans for specific job keywords. Make sure to include these keywords, found in the job posting, to ensure your resume doesn't get filtered out.

Office Secretary Resume Writing Guide

1. Begin with a strong introduction

Start your Office Secretary resume with a concise and clear introduction that sums up your skills, experiences, and goals. It should draw attention and convey your interest in the job you are applying for. Begin with your name, contact information, and a brief summary of your qualifications.

2. Focus on your skills

List your skills in a bulleted list. Consider listing any skills that might be relevant to an office secretary position such as scheduling, communication, project management, event planning, or database management.

3. Highlight your experience

List your most recent job positions first, including the company name, duration, and a brief description of your responsibilities. Highlight your administrative duties such as managing calendars, scheduling appointments, and organizing documents. Also, mention any office software such as Microsoft Office, G Suite, or QuickBooks that you are proficient in.

4. Mention your education and certifications

List your formal education including your degree, institution, major, and graduation year. Include any relevant certifications or licenses, such as Certified Administrative Professional (CAP) or Microsoft Office Certification.

5. Customize your resume for the job

Make sure to read the job posting carefully, and tailor your resume to fit the job requirements. Highlight your achievements that match the job description, such as managing a large budget or increasing office efficiency.

6. Proofread and edit your resume

Before submitting your Office Secretary resume, proofread it carefully. Check for any grammatical errors, typos, or formatting mistakes. Ask a friend or family member to review it for you or consider hiring a professional resume editor.

Conclusion: In summary, when writing your Office Secretary resume, remember to focus on highlighting your skills and experience that are relevant to the job requirements. Customize your resume for each job application. Finally, proofread it carefully to ensure it is error-free.

Common Resume Writing Mistake

Ignoring Gaps in Employment

Unexplained employment gaps can raise red flags for employers. Be sure to explain these gaps in a cover letter or during the interview process.

Office Administrative Assistant
Implementation Coordinator
Emergency Management
Team Manager
Administration Manager
Clerical Assistant
Front Desk
Executive Administrator
Scheduling Coordinator
Order Clerk