Office Administrative Assistant Resume Example & Writing Guide

Office Administrative Assistant Resume Example
Check out our Office Administrative Assistant resume example & writing guide for tips on creating a winning resume. Get hired quickly with our expert insights!
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Office Administrative Assistant Resume Sample

Jane Doe

123 Main Street • Anytown, USA 12345 • [email protected]

(123) 456-7891


To secure a position as an Office Administrative Assistant where I can utilize my organizational and communication skills to support and improve office operations.


  • Bachelor of Science in Business Administration, XYZ University
  • Associate of Applied Science in Office Administration, ABC Community College


Office Administrative Assistant, XYZ Corporation - Anytown, USA (2018-Present)

  • Manage multiple calendars and schedule appointments for senior executives
  • Screen and direct phone calls and emails to appropriate staff members
  • Organize and maintain confidential files and documents
  • Coordinate travel arrangements and itineraries for staff members and visiting clients
  • Assist with coordinating and planning company events and meetings

Office Assistant, ABC Company - Anytown, USA (2016-2018)

  • Managed office supplies and inventory; placed orders as needed
  • Assisted with preparing and distributing correspondence and reports
  • Provided support with scheduling and coordinating company meetings and events
  • Screened and directed incoming calls and emails to appropriate staff members
  • Performed basic receptionist duties, such as greeting visitors and managing incoming mail


  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent written and verbal communication skills
  • Strong organizational skills with attention to detail
  • Ability to manage multiple tasks and prioritize responsibilities
  • Experience with managing confidential information

Expert Tip

Keep It Concise

Recruiters spend an average of 6 seconds reviewing an individual resume. Keep yours concise and to the point. Aim for one to two pages maximum for most jobs.

Office Administrative Assistant Resume Writing Guide


Working as an Office Administrative Assistant can be a rewarding and challenging career. As an administrative assistant, your job is to make sure the office runs smoothly and efficiently. Therefore, it is important to create a resume that showcases your skills, experience, and qualifications to potential employers.

Section 1: Start with a Professional Summary

  • Start your resume with a brief professional summary. This should be a concise paragraph that highlights your most relevant skills and experience, as well as what kind of position you are seeking.
  • Make sure to tailor this section to the specific job you are applying for.
  • Use active language and strong verbs to showcase your accomplishments and skills.

Section 2: Highlight your Office Skills

  • Use bullet points to list your technical and office-related skills. This might include proficiency in Microsoft Office Suite, customer service, answering phones, scheduling appointments, and managing calendars.
  • Showcase your experience with office management software and other tools that are relevant to the position.
  • Provide examples of how you have used these skills to achieve specific goals or solve problems.

Section 3: Provide Your Employment History

  • List your employment history in reverse chronological order, starting with your most recent position.
  • Use bullet points to describe your responsibilities and accomplishments in each role.
  • Include measurable achievements, such as increased productivity or reduced expenses.
  • Focus on results rather than just listing tasks you were responsible for.

Section 4: Education and Certification

  • List your education and any relevant certifications you hold.
  • Include the name and location of the school or institution, the degree or certification earned, and the date of completion.
  • If applicable, list any relevant courses or special training you have completed.

Section 5: Wrap it Up with References and Contact Information

  • Wrap up your resume with a section for references and your contact information.
  • List at least two professional references, including their name, job title, company, and contact information.
  • Make sure your contact information is up-to-date and easy to read.
  • Include your email address, phone number, and mailing address.

With these tips and sections in mind, you can create a strong resume that highlights your experience, skills, and qualifications as an Office Administrative Assistant. Remember to tailor your resume to the specific position you are applying for, and make sure to proofread your document for errors and inconsistencies. Good luck with your job search!

Common Resume Writing Mistake

Using an Unorganized Format

An unorganized or unclear format can make your resume difficult to read and understand. Make sure your formatting is consistent and logical, with clear sections and bullet points.

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