Mail Processing Resume Example & Writing Guide

Mail Processing Resume Example
Create a winning Mail Processing resume with our example and writing guide. Find expert tips on how to highlight your skills and experience.
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Mail Processing Resume Sample


Highly organized and detail-oriented mail processing specialist with 5 years of experience in efficiently managing and distributing bulk mail for a variety of industries. Skilled in operating mailroom equipment and performing data entry tasks. Excellent communication and time-management abilities.


  • Mail Processing Specialist

    ABC Corporation, Seattle, WA

    February 2018 - Present

    • Sort and distribute incoming mail and packages to appropriate individuals and departments.
    • Process outgoing mail and ensure all necessary postage is applied.
    • Perform data entry tasks to update mailing lists and maintain accurate records.
    • Operate mailroom equipment such as postage meters, folders, and inserters.
    • Communicate with external courier services to coordinate package pickups and deliveries.
  • Mail Clerk

    XYZ Corporation, Portland, OR

    June 2015 - January 2018

    • Sorted incoming mail and distributed to appropriate individuals and departments.
    • Processed outgoing mail and ensured all necessary postage was applied.
    • Maintained inventory of office supplies and ordered additional supplies as needed.
    • Assisted with other office tasks and provided support to colleagues as needed.


  • Efficiently sorts and distributes bulk mail
  • Proficient in operating mailroom equipment
  • Skilled in performing data entry tasks with high accuracy
  • Excellent communication and time-management abilities

Expert Tip

Avoid Jargon

Unless it's a common term in your field, avoid using jargon or acronyms that the hiring manager may not understand. Stick to clear, plain language.

Mail Processing Resume Writing Guide


Mail processing professionals play a vital role in ensuring that letters and parcels are sorted and delivered to the right recipient. Their job involves inspecting mail pieces, scanning codes, sorting, tracking and delivering mail in a timely and efficient manner.

Skills and Qualifications:

A Mail Processing resume should highlight the necessary skills, experience, and qualifications needed to perform the job. Some essential skills include:

  • Ability to operate mail processing equipment such as barcode scanners, OCRs, letter sorting machines
  • Attention to detail and ability to work in fast-paced environments
  • Strong organizational and time management skills
  • Good communication skills and ability to work as part of a team
  • Experience with postal regulations and mail handling procedures

Job Description:

Your Mail Processing resume should clearly describe your roles and responsibilities in your previous jobs. Some common job duties include:

  • Collecting, sorting, and distributing incoming or outgoing mail and packages
  • Sorting mail by destination, carrier, zip code, or type
  • Operating mail processing equipment such as sorters, scanners, and conveyors
  • Identifying and correcting incorrect or undeliverable addresses
  • Recording and tracking packages and mail items in databases or computer systems

Education and Certifications:

Most Mail Processing jobs require a high school diploma or GED. However, higher education may lead to better job opportunities and higher pay. Certifications such as Postal Exam 473 or Mail Processing Equipment Certification demonstrate a higher level of knowledge and can be a great addition to your resume.


If you are interested in pursuing a career as a Mail Processing professional, your resume should showcase your skills, experience, and education. Ensure that your resume is well-organized, concise, and easy to read.

Common Resume Writing Mistake

No Action Verbs

Not using action verbs can result in a flat and uninspiring resume. Begin your bullet points with strong action verbs to help illustrate your experience.

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