Executive Secretary Resume Example & Writing Guide

Executive Secretary Resume Example
Get your dream job as an Executive Secretary with our resume example and writing guide. Learn how to showcase your skills and qualifications effectively.
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Executive Secretary Resume Sample


Enthusiastic and highly motivated Executive Secretary with 5 years of experience handling administrative tasks for executives in various industries. Proficient in managing calendars, preparing reports, and handling confidential information with discretion and professionalism.


  • ABC Company, Executive Secretary (June 2018- Present)
    • Manage executive calendars and schedule appointments and meetings
    • Prepare presentation materials and assist in executive presentations
    • Coordinate travel arrangements for executives and manage expense reports
    • Handle confidential information and maintain privacy standards
  • XYZ Corporation, Executive Secretary (March 2015 - May 2018)
    • Managed the daily schedule of executives and provided administrative support
    • Organized company events and meetings
    • Drafted and proofread executive correspondence and reports
    • Managed travel arrangements and expenses for executives


  • Proficient in Microsoft Office suite and Google Workspace
  • Excellent written and verbal communication skills
  • Organizational skills and attention to detail
  • Ability to handle and prioritize multiple tasks and deadlines
  • Strong interpersonal skills and ability to work in a team environment

Expert Tip

Use Job Keywords

Many employers use software that scans for specific job keywords. Make sure to include these keywords, found in the job posting, to ensure your resume doesn't get filtered out.

Executive Secretary Resume Writing Guide


Writing a resume can be a daunting task, especially if you are applying for a position as an executive secretary. Luckily, there are tried and true methods that will make your resume stand out from the crowd. In this article, we will discuss the steps you need to take to write a winning executive secretary resume.

Step 1: Choose the Right Format

The first step in writing your executive secretary resume is choosing the right format. There are several formats you can choose from, including chronological, functional, and combination. The chronological format is the most common, and it lists your work history in reverse chronological order. The functional format focuses on your skills and accomplishments, and the combination format combines elements of both formats.

  • Choose the chronological format if you have a solid work history.
  • Choose the functional format if you have little to no work experience or if you are changing careers.
  • Choose the combination format if you have a mix of skills and work experience.

Step 2: Highlight Your Skills

As an executive secretary, you will need to have a range of skills, including organizational skills, communication skills, and problem-solving skills. Make sure you highlight these skills in your resume.

  • List your organizational skills, such as managing schedules, arranging meetings, and handling multiple tasks.
  • List your communication skills, such as drafting emails, answering phones, and communicating with clients.
  • List your problem-solving skills, such as addressing conflicts, finding solutions to complex problems, and making decisions under pressure.

Step 3: Highlight Your Experience

Your experience is one of the most important parts of your executive secretary resume. Make sure you highlight your previous work experience, including the name of the company, your job title, and your duties and responsibilities.

  • List your previous work experience in reverse chronological order.
  • Include the name of the company, your job title, and your duties and responsibilities.
  • Use bullet points to make your experience easy to read.

Step 4: Include Your Education

While experience is important, education is also a factor in hiring decisions. Make sure you include your education in your executive secretary resume, including the name of the institution, your degree or diploma, and your graduation date.

  • List your education in reverse chronological order.
  • Include the name of the institution, your degree or diploma, and your graduation date.
  • Include any professional certifications or licenses you have obtained.


Writing a winning executive secretary resume takes time and effort, but following these steps will help you stand out from the crowd. Choose the right format, highlight your skills and experience, and include your education. With these tips, you will be well on your way to landing your dream job.

Common Resume Writing Mistake

Listing Duties, Not Accomplishments

Your resume should highlight your accomplishments, not just your job duties. Highlighting your achievements showcases the value you could bring to a new role.

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