Executive Assistant Resume Example & Writing Guide

Executive Assistant Resume Sample

Professional and highly motivated Executive Assistant with over 5 years of experience providing top-notch administrative support to C-level executives.

Skills:

Excellent communication skills, both written and verbal
Advanced proficiency in Microsoft Office Suite
Experience managing calendars and scheduling appointments
Ability to prioritize and multi-task in a fast-paced environment
Strong attention to detail and organizational skills
Outstanding problem-solving skills

Experience:

Executive Assistant to CEO
ABC Company, Anytown USA
January 2018 - Present

Schedule and coordinate meetings, interviews, and events
Handle travel arrangements, including flights, hotels, and transportation
Manage confidential files, records, and databases
Prepare reports, presentations, and other documents
Handle phone calls and emails, responding to inquiries and redirecting as needed
Facilitate communication between CEO and other executives, staff members, and clients

Executive Assistant to CFO
XYZ Corporation, Anytown USA
June 2015 - December 2017

Provided administrative support to the CFO, including managing calendars and scheduling meetings
Managed travel arrangements, including flights, hotels, and transportation
Handled confidential files, records, and databases
Prepared reports, presentations, and other documents
Handled phone calls and emails, responding to inquiries and redirecting as needed
Facilitated communication between the CFO and other executives, staff members, and clients

Administrative Assistant
LMN Corporation, Anytown USA
January 2013 - June 2015

Provided administrative support to multiple departments, including managing calendars and scheduling appointments
Handled travel arrangements, including flights, hotels, and transportation
Assisted with events, including coordinating logistics and resources
Handled phone calls and emails, responding to inquiries and redirecting as needed
Managed confidential files, records, and databases

Expert Tip

Use Job Keywords

Many employers use software that scans for specific job keywords. Make sure to include these keywords, found in the job posting, to ensure your resume doesn't get filtered out.

Executive Assistant Resume Writing Guide

Introduction

If you are looking for a job as an Executive Assistant, you need a strong resume that showcases your skills and experience. An Executive Assistant is responsible for managing the day-to-day operations of executive-level professionals, and this requires a lot of attention to detail and organizational skills.

Step 1: Start with a Strong Summary

Your summary should be concise and easy to read. This is your chance to make a strong first impression. Highlight your experience as an Executive Assistant and any relevant skills, such as excellent communication, attention to detail, and the ability to multitask.

Step 2: Highlight Your Experience

List your previous job titles and responsibilities in reverse chronological order, starting with your most recent position. Be sure to include any experience you have working with C-level executives, scheduling appointments and managing calendars, handling correspondence, coordinating travel arrangements, managing budgets, and overseeing projects.

Step 3: Showcase Your Skills

Make sure to include your technical skills, such as proficiency in Microsoft Office or other software programs. You can also include any relevant soft skills, such as excellent interpersonal skills, the ability to work well under pressure, and exceptional organizational skills.

Step 4: Education and Certifications

List your formal education, including any degrees you have earned. Additionally, mention any relevant certifications or training programs you have completed.

Step 5: Personalize Your Resume

Personalize your resume to the specific job you are applying for. Include keywords from the job description to make your resume stand out to recruiters and hiring managers.

Proofread Your Resume: Be sure to thoroughly proofread your resume for spelling and grammatical errors.
Keep It Concise: Your resume should be no longer than two pages.
Use Action Verbs: Start your bullet points with strong action verbs to describe your accomplishments.

Conclusion

Writing an Executive Assistant resume takes time and effort, but with these tips and strategies, you can create a compelling resume that showcases your skills and experience. Remember to personalize your resume for each job you are applying for and proofread carefully to ensure that your resume is error-free.

Common Resume Writing Mistake

Poor Spelling of Company Names or Job Titles

Spelling mistakes, particularly of company names or job titles, can be viewed negatively by hiring managers. Always double-check for correct spelling.

Operations Clerk
Practice Manager
File Clerk
Document Specialist
Scribe
Registration Clerk
Events Assistant
Virtual Assistant
Provider Relations Representative
Program Specialist