Documentation Specialist Resume Example & Writing Guide

Documentation Specialist Resume Example
Get inspired with our Documentation Specialist Resume Example & Writing Guide. Craft a standout document that highlights your skills & experience.
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Documentation Specialist Resume Sample


A highly organized and motivated Documentation Specialist with 5 years of experience creating and maintaining technical documentation for software projects. Proficient in HTML, CSS, and Adobe Creative Suite. Proven ability to collaborate with cross-functional teams and ensure timely delivery of accurate and detailed documentation.


Documentation Specialist - XYZ Software (2017- present)

  • Create user manuals, technical specifications, and release notes for software products.
  • Collaborate with product managers, developers, and quality assurance teams to collect information and ensure the accuracy and completeness of documentation.
  • Design and manage content production schedules, ensuring timely delivery of documentation.
  • Develop and maintain an internal wiki for software documentation.
  • Update and improve existing documentation for software products, making sure that all information is up to date and accurate.

Technical Writer - ABC IT Solutions (2015-2017)

  • Created technical documentation for software products.
  • Assisted in the development of technical specifications and release notes.
  • Coordinated with cross-functional teams to gather information and ensure the accuracy and completeness of documentation.
  • Managed the production schedule for internal and external documentation.
  • Developed and maintained an internal knowledge base for technical documentation.


  • Proficient in HTML, CSS, and Adobe Creative Suite
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Ability to work independently and in a team environment
  • Attention to detail and commitment to accuracy

Expert Tip

Use a Professional Email Address

Your email address is often the first thing an employer sees. Make sure it's a professional one that includes your name. Avoid using outdated or non-professional email addresses.

Documentation Specialist Resume Writing Guide


If you want to land a job as a Documentation Specialist, your resume is the first impression that you need to make. Your resume must showcase your skills, experience, and achievements in a concise and professional manner that catches the eye of Hiring Managers and Recruiters. But how can you write a Documentation Specialist resume that stands out from the crowd? Follow these simple steps to craft a winning resume that will get you hired.

Step 1: Format Your Resume Appropriately

  • Use a clean and simple format with professional fonts.
  • Choose a basic resume format: chronological, functional, or combination.
  • Make sure the resume is scannable, easy to read, and free of errors.

Step 2: Write a Powerful Summary

  • Create a summary section that showcases your strengths and achievements.
  • Describe your ability to develop, implement, and manage documentation work processes.
  • Use keywords in your summary that reflect your expertise in areas such as technical writing, editing, and proofreading.

Step 3: Highlight Your Skills and Expertise

  • Outline your specific skills related to documentation creation and management.
  • Include your proficiency in software and tools used for documentation purposes (e.g. Microsoft Office, Adobe Acrobat, and Snagit).
  • Showcase your knowledge of documentation standards and regulations (e.g. ISO, FDA, MDR).

Step 4: Illustrate Your Professional Experience

  • List your prior professional experience and work history that relate to Documentation Specialist positions.
  • Include the company name, job title, employment dates, and the achievements you made in each position.
  • Quantify your accomplishments as much as possible. Use numbers and statistics to demonstrate the impact you had on your previous companies.

Step 5: Show Your Education and Certifications

  • Show your academic background and any certifications that you have earned.
  • Include your degree, major, and minor if you have one.
  • Highlight any relevant certifications such as Certified Documentation Specialist (CDS) or Certified Professional Technical Communicator (CPTC).


By following these steps, you can create a winning Documentation Specialist resume that stands out from the crowd. Remember to tailor your resume for the specific position you are applying for and always proofread your document before sending it out to potential employers. A well-written resume is a key tool in your job search toolkit, so take the time to make it exceptional.

Common Resume Writing Mistake

Using an Objective Statement

Objective statements are considered outdated. Instead, use a resume summary or profile that highlights your skills and accomplishments.

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