Highly organized and detail-oriented administrative secretary with over 5 years of experience in managing day-to-day office operations and providing administrative support. Skilled in coordinating meetings, managing calendars, preparing reports, and handling confidential information. Proven ability to work under pressure and meet tight deadlines.
Administrative Secretary | January 2018 - Present
- Manage executive calendars and schedule meetings
- Coordinate travel arrangements for executives and staff
- Prepare and distribute meeting agendas and minutes
- Assist in the preparation of reports and presentations
- Manage office supplies, inventory, and equipment maintenance
Administrative Assistant | February 2015 - December 2017
- Handled incoming and outgoing mail, email, and phones
- Assisted in preparing and proofreading various documents
- Managed office supplies, inventory, and equipment maintenance
- Scheduled appointments and meetings
- Coordinated with various departments to ensure smooth operations
- Associate's Degree in Office Administration | Community College | 2014
References available upon request.
Use Numbers and Metrics
Employers value concrete evidence of your skills and accomplishments. Include data, metrics, or specific numbers to quantify your achievements when possible.
An administrative secretary plays a critical role in the smooth running of an organization. They are responsible for managing administrative tasks and supporting the management team. As such, writing a winning administrative secretary resume is crucial to landing a job in this field.
Key Components of an Administrative Secretary Resume
A well-written administrative secretary resume should include the following key components:
- Contact Information: Your name, address, phone number and email address should be at the top of your resume so that potential employers can easily contact you.
- Career Objective: This section should state your career goals and how they align with the position you are applying for. It should be concise, clear and compelling enough to capture the attention of the hiring manager.
- Skills Summary: In this section, list your administrative skills such as data entry, scheduling, record keeping, and communication skills. Be sure to emphasize your strengths that align with the job description to which you are applying.
- Professional Experience: Detail your previous work experience in reverse chronological order. For each job, include your job title, name and location of your employer, the dates of employment, and a detailed description of your key responsibilities and accomplishments in bullet-point format.
- Education: Include your relevant educational background, such as diplomas, degrees, certificates, and specialized training that is directly related to the position you are applying for.
Tips for Writing an Effective Administrative Secretary Resume
- Be concise and clear: Use concise and straightforward language. Keep the length of your resume at no more than two pages to maximize the impact of your message.
- Showcase your skills: Highlight your administrative skills and abilities. Use specific examples of how you have applied your skills in your previous roles.
- Quantify your achievements: Use quantifiable data to showcase your achievements, such as the number of calls you answered, appointments you scheduled, or reports you generated.
- Be professional: Ensure your resume looks professional by using an easy-to-read font, black text, and white space. Additionally, proofread your resume to ensure there are no typos or grammatical errors.
- Customize your resume: Tailor your resume to the job you are applying for by using relevant language and keywords from the job description. This will show the hiring manager you are the ideal candidate for the position.
Writing an administrative secretary resume can be challenging. However, by following these tips, including the key components and showcasing your skills effectively, you can create a compelling resume that will set you apart from other candidates and help you land your dream job!