Administrative Assistant Resume Example & Writing Guide

Administrative Assistant Resume Example
Our comprehensive guide provides Administrative Assistant resume examples and tips to help you land your dream job. Create a winning resume with ease.
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Administrative Assistant Resume Sample


Experienced Administrative Assistant with over 5 years of experience in managing office operations and providing administrative support to senior executives. Proficient in managing calendars, scheduling meetings, coordinating travel arrangements, and managing correspondence. Adept at data entry and record-keeping, with extensive knowledge of office software programs.

Professional Experience

ABC Company

Administrative Assistant | January 2018 – Present

  • Manage executive calendars and coordinate meetings and events
  • Prepare correspondence, reports, and presentations for senior executives
  • Coordinate travel arrangements, including flights, hotels, and ground transportation
  • Perform general office duties, such as answering phones, filing, and data entry
  • Assist in the preparation of budgets and expense reports

XYZ Organization

Administrative Assistant | June 2015 – December 2017

  • Managed office supplies inventory and placed orders as needed
  • Scheduled appointments and meetings for senior executives
  • Handled incoming and outgoing mail and packages
  • Maintained and updated databases and spreadsheets
  • Assisted in the preparation of reports and presentations


  • Calendar management
  • Travel coordination
  • Record keeping and data entry
  • Office software proficiency (Microsoft Office, Google Suite)
  • Excellent communication and organizational skills


  • Bachelor of Arts, Business Administration
  • XYZ University
  • Graduated May 2015

Expert Tip

Focus on Hard Skills

While soft skills are important, hard skills are often what get you hired. Prioritize showcasing hard skills that align with the job description.

Administrative Assistant Resume Writing Guide


If you want to become an Administrative Assistant, writing a well-focused and impactful resume is the key to landing a job. A good Administrative Assistant resume should highlight your skills, qualifications, and experience in a way that convinces potential employers that you are the best candidate for the job.

Step 1: Choose a Resume Format

Before starting to write your Administrative Assistant resume, decide on the right format that best suits your skills and experience. You can choose between chronological, functional or combination resume. A chronological resume is best for individuals with a lot of work experience, while a functional resume highlights skills over experience and a combination resume merges the two formatting methods.

Step 2: Highlight Your Skills

Create a list of skills that you possess, including technical and soft skills. Technical skills include computer proficiency, managing office equipment, and bookkeeping. Soft skills include great communication and customer service abilities, organization, and multitasking skills. In your Administrative Assistant resume, showcase at least 5 of your strongest skills.

Step 3: Emphasize Your Experience

Provide a detailed but concise summary of your work experience, starting from the most recent. Include the name of the company that you previously worked for, the job position, and your responsibilities. Use bullet points to highlight your achievements, tasks you accomplished, and contributions you made to the company.

Step 4: Education and Certifications

Include any relevant education and certifications such as a bachelor's or associate degree in office administration, business administration, or any relevant field. If you've attended any seminars or training sessions, include these as well, along with the name of the course, date attended, and name of the institution or trainer.

Step 5: Customize Your Resume to the Job Description

Carefully read through the job description and adjust your resume accordingly. Highlight the skills and qualities that most closely match the job description. This will show the employer that you have a keen interest in the job and that you have taken the time to customize your resume to the job requirements.


An Administrative Assistant Resume is a great tool to use when seeking employment in this field. By following the steps listed above, you can create a top-notch resume that will stand out from competitors. Remember to focus on your skills, experience, and education, customize your resume to the job description, and highlight your achievements and contributions throughout your career.

Common Resume Writing Mistake

Using a Non-Professional Email Address

Using a non-professional email address can be a quick turn-off for hiring managers. Make sure your email address is simple and professional.

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